Administrative Specialist (Senior)
Company: COLSA Corporation
Location: Dayton
Posted on: April 1, 2026
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Job Description:
COLSA Corporation is seeking candidates for Senior
Administrative Professional positions in support of a USAF
contract. Position openings may be available at Wright Patterson
AFB, OH; Warner Robins, GA; and/or Tinker AFB, OK. The candidate
will interact with lateral organizations or any external agencies
required including base facility, personnel, security, computer
support, foreign disclosure, foreign travel, public affairs, and
the building managers to facilitate uninterrupted day-to-day
operations of the directorates and divisions. Responsibilities:
Process non-disclosure agreements for directorate personnel prior
to accessing competition-sensitive or proprietary data,
information, or documents; assist in planning and organizing the
full spectrum of actions required for the directorate to conduct
day to day business, including, but not limited to, planning
executive calendars and scheduling meetings; assist in performing a
wide range of management activities to include, but not limited to:
working with functional managers, outside agencies, contractor
personnel, and the program office customers concerning preparation
of technical material, management presentations, and other material
in support of meetings, minutes, agendas, and compilation of
briefings; gathering a variety of program information; assisting in
pre-acquisition and acquisition strategy planning and
implementation; assisting in the development of executive
documentation; assisting in the development of milestone planning,
tracking, scheduling, briefing preparation, staff coordination, and
decision documentation preparation; implementing documentation
reviews. Support staff leadership, teams, and office personnel by
the development, maintenance and modification of
directorate/division/program schedules and calendars. Assist in the
planning, formulation, editing, development, publication and
storage of finished products to include, but not be limited to,
program documentation, plans, directives, reports, briefings and
other presentations as required (technical and non-technical,
classified and unclassified) in the media and format requested.
Provide support by organizing and facilitating program briefings,
to include, but not limited to, gathering information, reviewing
reports, reviewing charts, and other business integration support
as needed. Assist with, plan, and coordinate meetings to include
VTC, room set-up (including but not limited to ensuring sufficient
seating and creating name placards), and closing/securing
conference rooms. Assist with internal and external briefings and
reports by providing expert knowledge and capability to produce
visual aids (slides, briefing charts and other graphics); file and
retrieve graphics materials to facilitate research and expedite
creation of briefings and reports; compile and prepare briefings
and reports in hard copy for special and/or recurring reports; and
provide assistance during briefings upon request. Assist in
maintenance of OIs for the USG. This includes the development and
maintenance of self-inspection checklists. Maintain official file
plans with the use of the Air Force Records Information Management
System (AFRIMS) or other appropriate information management
systems. 3.12.2.9 The Contractor shall assist in the establishment
and maintenance of master files and file plans of the divisions and
program data to facilitate tracking and resolution of issues
associated with operations. Have expert knowledge in AFRIMS and the
ERM structure to perform record searches of active and inactive,
physical and electronically stored final and draft documentary
materials related to search criteria. Assist in preparing and
processing CONUS and OCONUS travel arrangements and travel
vouchers. Verify the accuracy of data inputs for the divisional
Automated Time Attendance and Production System (ATAAPS), Defense
Civilian Pay System (DCPS), Customer Service Representative (CSR),
in/out-processing, DTS, and Functional Area Records Management
(FARM). Assist with the suspense tracking system. Provide
assistance in the development of program documentation, including:
aircraft availability plans, program management plans, modification
management plans, and other program plans, strategies, schedules,
or agreements necessary for efficient program management. Serve as
the focal point for collecting, preparing, and displaying materials
for staff meetings. Provide administrative support for management,
financial, contracting, configuration, engineering, system
integration, and logistics management activities. Provide
administrative assistance to the Management Operations Division and
personnel. Assist in managing and tracking the civilian and
military decoration programs within the directorate/division.
Assist with tracking the training budget information for the
training Government Purchase Card (GPC) holder. At COLSA, people
are our most valuable resource and centered at our core value. We
invite you to unite your talents with opportunity and be a part of
our “Family of Professionals!” Learn about our employee-centric
culture and benefits here .
Keywords: COLSA Corporation, Noblesville , Administrative Specialist (Senior), Administration, Clerical , Dayton, Indiana
